Minutes of the Board Meeting
Minutes of board meetings are an essential part of good governance. They actuate records of every discussion and decision. The board secretary or another person assigned for this role is typically responsible for recording minutes at the meeting.
The person who records meeting minutes must be in a position to listen and record the entire conversation, even when some directors are debating a point or arguing. The minutes could be scrutinized in court if the company is sued and therefore must be as impartial and objective in the event of a lawsuit.
Identify the time, date and the location of the meeting. This information is necessary to organize your minutes document after the meeting, and helps readers to find information quickly. You should also indicate whether the meeting is regular or special emergency or executive session.
List all attendees of the meeting. This https://www.aboutboardroom.com/what-is-meeting-management-softwar includes the presiding officers, board members, and non-voting attendees like guests, staff, or other attendees. A clear record of who’s in attendance is important particularly when recording meetings conducted remotely.
Include a brief overview of each agenda item, with an introductory paragraph or two that mentions the major topics of discussion and any key decisions taken. It’s important to not include too much detail However, it’s important to not overdo it. In fact, lengthy documents can be overwhelming for readers and make it difficult to understand the overall direction of the business.
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